Training & Development Volunteer – India

Role Profile
(Version 1 – To be finalised upon commencement)

Job Description:
Job Title: Training & Development Volunteer - India
Location: Based at Delhi
Reports To: National Director
Direct Reports: None

1. Summary and Main Purpose:

The post will be responsible for the key areas of: Developing Partnerships; Extending the Award; and Quality Assurance within India. This post will also actively participate in aspects of the Strengthening the Structure pathway, where this pathway is concerned with areas of Award management and leadership development. Volunteers will work closely with the Delhi based National Director and the National team as well as liaise with the London based Programme team to ensure coordination of activity, policy and strategy.

The role has overall responsibility for the key areas of:

I. Work closely with the National Director, to set and meet the country’s annual objectives with particular regard to the Developing Partnerships, QA and Extending the Award pathways.

II. Design, develop and implement the capacity building and training, particularly in the developing and facilitating of best practice in the India and in helping key and emerging Zonal Award Authoritys (ZAAs) and Partners to develop training teams and plans.

III. Actively contribute to Award Management and Leadership training and development activity within the country.

IV. Maintain and develop effective and productive relationships with key delivery partnership organisations, such as Partners, World Organisation of the Scout Movement (WOSM), World Association of Girl Guides and Girl Scouts (WAGGGS), the Commonwealth Youth Programme (CYP) and others.

V. Proactively provide operational advice and pastoral care support to ZAAs, IOs and emerging National alliance partners in the social and corporate sector as required.

VI. Proactively develop and supporting key Gold Award holders throughout the region and follow up work with the Award volunteers and youth representatives.

2. Key Accountabilities:

KA 1 To contribute to the setting and meeting of the country’s annual objectives, with particular regard to the Developing Partnerships, QA and Extending the Award pathways.

KA 2 To motivate, encourage and further develop the Award Programme in the Country through designing and conducting appropriate training, contributing as a presenter at National conferences and events, utilising partner networks and country visits

KA 3 To research, develop and manage the training and development strategy for the NAA and its associated budget, in close liaison with the National Director/team and the Programme team

KA 4 To champion and ensure the application of Award delivery best practice across the country including the coordination and implementation of pilot projects or special initiatives.

KA 5 To provide operational advice and pastoral care to ZAAs, IOs and emerging National License Holders through visits and regular contact

KA 6 To contribute to Award management and leadership development in the country through the NAA and related project activity

KA 7 To establish productive links with youth networks such as National Youth Councils etc

KA 8 To facilitate links between Award holders and work with ZAAs to encourage them to engage their Award holders in developing the work of the Award

KA 9 To provide leadership, support and work with the regional youth representatives for meaningful participation in the governance and planning process

KA 10 To develop new operational, promotional and training materials as required

KA 11 To produce reports for the country and for the Programme team as required and assist the National Director in preparing concept papers, proposals and reports on regional/global youth development issues for the Chairman and for governance meetings

KA 12 To contribute and participate in NAA / Governing Council and other National meetings as required

KA 13 To promote the Award and the work of the Association at every opportunity, including to external and internal bodies and partners

KA 14 To perform any other task which may be assigned by the National Director

3. Essential Knowledge/Experience

i. Educated to degree level or equivalent
ii. Proven experience and evidence of success in a training and development role
iii. Proven experience of designing and delivering training
iv. Proven experience in running training events and public speaking
v. Experience of writing training plans and developing resources and materials
vi. Experience of managing relationships with partners and volunteers
vii. Experience of managing resources
viii. Experience of monitoring and evaluating training and development programmes

4. Desirable Knowledge/Experience

I. Experience of working in the charity/ not-for-profit sector
II. Knowledge and experience of the Award
III. Experience of quality assurance processes
IV. Working knowledge of the common national languages

5. Skills & Abilities
(acquired by training or experience)

I. Group facilitation
II. Small group training
III. Computer literate – word processing, power point and spreadsheet skills
IV. Designing, writing training plans and support material
V. Project and event management and evaluation
VI. Development and annual planning
VII. Budgeting and accounts
VIII. Quality monitoring

6. Competencies
(behaviours necessary to do the job well)

I. Excellent written and oral communication skills
II. Communicate concepts in simple clear language
III. Planning and prioritising
IV. Customer focused
V. Decision making
VI. Credible working and training with a variety of diverse cultures, gender, age and social groups
VII. Problem solver and Ideas generation
VIII. Results and outcome focused
IX. Effective communicator with different stakeholders and with colleagues at all levels of the organisation
X. Team player; is able to lead, manage and support as required
XI. Ability to work in a small team

7. Measures of Success
 Achievement of key accountabilities and national plan

Welcome to contact the National Office or email sandeep.dutt@iayp.in

Minutes of the meeting at OAC on 23rd August 2009

TIME: 4:00PM – 6:00PM
VENUE: Open Award Centre
               Sri Aurobindo Society, Adchini, Shaheed Jeet Singh Marg, New Delhi 110017

PRESENT: Chaiman and Executive Trustee- Admiral Suren P Govil
National Director- Mr Sandeep Dutt
Youth Reprisentative- Ms. Shloka Vaidialingam & Mr. Rohit Saxena
Volunteers
Participants

To begin with the committee members introduced the ‘The International Award For Young People’, speakders were : Admiral Suren P Govil, Mr Sandeep Dutt, Ms. Shloka Vaidialingam.
Once the participants understood what was required of them, they were registered with the award by
Sachi Sareen (Open Award Center Team Leader).

The following is the list of participants that have been officially registered with the award:
NAME SCHOOL/COLLEGE
1)Divyangana Dhankar Faculty of Law
2)Sahil Cordeiro St. Stephens College
3)Arshiya Singh Takar ---
4)Gauri Mehta DDV(Delhi University)
5)Ishaan Bhatia St. Stephens College
6)Karishma Rawat St. Stephens College
7)Gursheen Ghuman Jawaharlal Nehru University
8)Manvi Gutam Lady Sri Ram
9)Gayatri Talwar St. Stephens College
10)Sarthak Vyas St. Stephens College

Meanwhile Mr. Dutt addressed the team of volunteers, assigning them to various divisions as per their strengths and interests.

In the following is the list of Volunteers with their respective duties:
1. Training - Devyani (Works in Award Office)
2. Communication - Shloka (Youth Rep NAA - assist in PR and Communication)
3. Open Award Centre - Saachi (OAC Team Leader)
4. Event Management - Sanya (Works in Award Office)
5. Web and IT - Samriddhi (Will help Priyank)
6. Programme development - Freya (Works in Award office)
7. Award India - Karisma (Will assist Mrs. Jyotsna Govil)
8. Alumni - Rohit (Youth Rep NAA - assit in IT and Alumni)
9. Office Assitant - Chittranjan Das (Works for Book Cafe, handles the Award desk)
10. Award Office - Kritika (Volunteer Team Leader)

The meeting was concluded by Rohit Saxena who heads Alumni and Facebook initiatives. He addressed those present through a power point presentation, focusing on how the award has been progressing in india since it was initiated as well as ways in which we as key users of networking sights such as Facebook,can aid in the further spread of the award.

The next official meeting of volunteers and participants will be held on the 5th of September,2009 where the Open Award Center will be launched.

There after the team will meet every third Sunday of the month at the Open Award Center.

Special thanks to Chaiman and Executive Trustee- Admiral Suren P Govil,whose energy and young spirit stems to inspire the youth of today towards taking this award across barriers. We are most grateful to Ms. Daljeet Walia, Director of SAIMC, for not only being our host but for assuring us of full suppport towards the Open Award Centre Project.

Agenda for the Meeting of Volunteers at SACAC

We all meet on Sunday 23rd at 4 PM Sri Aurobindo Society, on road to Qutab Institutional area, from Adchini.


Need to separate Volunteers and Participants.

THE PARTICIPATION - Open Award Centre Team
Saachi ...will head the participation initiative, and Shloka will mentor.
The launch of Open Centre fixed for 5th Sept 09.

THE VOLUNTEERS - the Award Office Team
Kritika / Freya will captain the Volunteer imitative and the Volunteers of the Office will chip in.

We need to set up volunteer groups / projects:

1. Training ???

2. Communication - Shloka to take care of this.

3. Open Award Centre - Saachi will handle this.

4. Event Management - ???

5. Web and IT - Priyank is doing this, will need volunteers

6. Programme development - ???

7. Fund raising - ???

8. Alumni - Rohit to head this

9. Partnering - with corporate and social organizations

The Award and the Universities

The Award: Equipping young people with skills for life

The Award is an exciting self-development programme for 14-25 year olds worldwide, which equips them with life skills to make a difference to themselves and their communities.

Introduced first in the UK, the Award is now available in over 125 countries. More than 750,000 young people are now taking part in the programme, including college and university students from 630 institutions.

Offering individuals the chance to develop their skills, the Award is popular with students looking to improve their chances in the job market, and with good reason. In a recent survey employers ranked the Award as the most valuable extra-curricular activity when it came to skills for employment.

The Award: Benefits to students
Balancing your studies and, for many, a part-time job or voluntary work, can be hard enough without joining a club or society. But taking part in the Award programme allows you to build in your existing activities, and get recognised for them.

Split into four sections, Skills, Physical Recreation, Service and Adventurous Journey, the Award is tailored to each individual. For each section, you get to choose what you want to do, which means you can tie in your activities with your study.

You may be involved in voluntary work, for example. This work comes under the Service section of the Award. Or perhaps you’ve taken up a sport. Any physical activities that you are already involved in can be put towards your Award.

The Award is a life changing experience that enables you to:

· Learn new skills to add to your CV; team work, communication and problem solving, skills which employers find valuable

· Complete the Award alongside your studies and other commitments – fit it in around your time

· Make a difference to your community through volunteering and impress employers with your commitment to helping others

· Build your confidence - try something new

· Make lasting friendships

“The Award ensures you ALWAYS have something to talk about in interviews,” says Alex Murphy, University of Melbourne Gold Award Participant and Board Member of the Duke of Edinburgh’s Award in Victoria.

“It guarantees life experience, teamwork and commitment - all things employers look for.”

“The Award recognises young people for the list of extra-curricular and voluntary activities to which they give their time. It’s often tough to balance school or college with activities, but Gaisce (the Award in Ireland) makes it easier. I think it’s because at the end of it you have a something that rewards you for all the work you put in!” says University of Limerick student Aoife Finnerty.

The Award and Institutions

The Award is also beneficial to institutions themselves, not least as a way to ensure students have a positive learning experience. The Award can:

· Add value to learning by integrating a programme that offers practical experience and builds confidence

· Help an institution build relationships with local businesses and the wider community

· Make you an institution of choice for students looking for more than just a qualification

· Build a team of student volunteers who go on to become Award leaders themselves who promote the Award and the institution

In Irish universities, the Award (Gaisce) is making a big difference to students and to institutions themselves.

“Gaisce – The President’s Award - is the most prestigious Award for young people in Ireland and is well respected internationally, says Student Development Co-ordinator Aidan Healy.

“We looked at how we could encourage learning outside the classroom and how we could engage with the community around us,” he explains.

“I had done the Award myself and thought it would be a great way to get students interested in activities outside the classroom. The fact that the Award is already set up nationwide was also a benefit to us, as with limited resources starting from scratch could have taken us a long time. It made sense for us to link up with a programme that is already well established and geared up to supporting those who wish to run it. Anyone at the university can oversee the process, from academics to support staff."

Students completing the Award at the University are also attracting publicity.

“The Award is generating positive publicity for the University and its students. There are times when the media can only focus on negative stories about student behaviour. Having positive coverage about students who are involved in good causes helps to change people’s attitudes and, therefore, build better relations in the community.”

In India, the Award is being used to engage students more with society, and to help build their skills for life. An Open Award Centre has been set up specifically for university students to focus on skills development and vocational training. The Centre offers students a programme for mass media, communication, visual arts and other skills. This Centre will bring together 10,000 students from independent colleges in New Delhi to complete the Award, individuals who would have previously been disengaged with society.

The International Award: A positive learning experience

At Egerton University, located in Njoro 200 km from Nairobi, the Award is helping young people make a difference in their communities. Award participants are teaching in primary and secondary schools, providing information on HIV/AIDS and taking part in outreach work to support parents. They are also fundraising to help send three children from primary schools they’ve visited on to secondary education.

“Participating in the Award Programme has been a powerful experience. Since joining the Programme, campus life has been fun and organized. It has instilled discipline and motivation to studies and other activities. There is the joy of participating in an activity and achieving what you set,” explains John Paul Kibet, Award holder and Unit Leader at Egerton University.

“Though some things are not fun, the spirit of perseverance developed after attending expeditions and physical recreation comes in handy. More still, becoming an Award Leader and seeing participants through the programme feels comforting. It gives one the opportunity to pass on the knowledge to someone else. I cannot tell how I would be if I did not join the Award, but I bet it would not have been as good as now”.

Good citizens

In Australia, institutions can see the value the Award brings to their students, their institution and to their community.

“The activities that Deakin students undertake to obtain their Duke of Edinburgh’s Gold Award, will enhance, enrich and supplement the graduate attributes that students gain during their course of study,” explain Andrew Giles, Executive Officer to the Vice-Chancellor, Deakin University and David Essex, Director of Student Life, Deakin University.

“Deakin University is keen to ensure that all Deakin students maximise their opportunities to participate in programs of activities that will enrich their educational experience and enhance their graduate attributes – the Gold Award is such a programme.”

To find out more about the Award and how you can take part as a student or an institution, contact:

Sandeep Dutt
National Director
International Award for Young People, India
sandeep.dutt@iayp.in
Call +91 11 64662720
http://www.iayp.in/

Information courtesy : Communications Team, International Award office London

The Award this week

British Council pledges their support
NAA members meet at Modern School
British High Commission to support the Award Programme
Meeting with Award Volunteers
The Award Volunteers desk help@iayp.in

12th of August 2009
Mr. Rod Pryde invited us to the British Council and introduced us to the new Director Programmes for India and Sri Lanka Mr. Charlie Walker. We are working on a MOU with British Council and more news will follow.

13th of August 2009
Meeting of NAA members at Modern School, kindly hosted by Mrs. Lata Vaidyanathan.
1. The Capacity Building and Training being done by the National Office will not be a NTW.
2. The National office will NOT run the Award in units / schools; will work with Corporate and Social bodies.
3. The Zones will focus on schools and add momentum to the Award with support from the NAA.
4. The events / workshops of the National Office will help build up the Volunteer force and the Award brand.
5. The next issue of Award India is due October 2009 and will focus on Capacity Building and Training.

14th of August 2009
British High Commissioner Sir Richard Stagg has kindly offered support and venue for events of the Award programme.

15th of August 2009
Meeting of Devyani & Kritika with Sandeep Dutt. It was decided to focus on the opening of the Award centre at SACAC on the 23rd of August 2009, and to build up the strength of the Award office with the help of Volunteers.

16th of August 2009
Kritika joins as Volunteer at the Award office, our Volunteer desk id is help@iayp.in
At the office Chittranjan Das is available on +91 11 64662720, all weekdays 9 AM to 7 PM.
Need for 25 Award volunteers, contact Kritika for details (help@iayp.in)

Cheers!